Privacy Policy
LEADER JAPAN Co., Ltd. is committed to the proper handling and protection of personal information and specific personal information (including Individual Number / My Number information) belonging to customers, business partners, employees, and other related parties in accordance with the following policy.
1. Compliance with Laws and Regulations
We comply with the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (My Number Act), the Act on the Protection of Personal Information, related laws and regulations, and applicable internal policies and guidelines regarding the proper handling of personal information and specific personal information.
2. Collection and Use of Personal Information
When collecting personal information directly from customers, business partners, employees, or other individuals through written documents or other means, we clearly specify the purpose of use. In other cases, we will notify or publicly disclose the purpose of use as required.
Personal information will only be used within the scope necessary to achieve the stated purpose, except where prior consent has been obtained or where otherwise permitted by applicable laws and regulations.
3. Management of Personal Information
We implement appropriate security measures to prevent the leakage, loss, destruction, or unauthorized alteration of personal information and maintain such information securely.
We provide appropriate supervision to employees handling personal information and, when outsourcing the handling of personal information to third parties, ensure that such parties maintain appropriate management and protection standards.
4. Provision of Personal Information to Third Parties
We do not disclose or provide personal information to third parties without prior consent from the individual concerned, except where disclosure is necessary to achieve the stated purpose, where outsourcing is involved, or where otherwise permitted or required by law.
5. Disclosure, Correction, and Suspension of Use
If an individual requests notification of the purpose of use, disclosure, correction, deletion, or suspension of use of their personal information, we will respond appropriately in accordance with applicable laws and regulations after verifying the identity of the requester.
6. Purpose of Use of Specific Personal Information
Specific personal information may be used for purposes required under applicable tax, social security, labor, and administrative procedures, including but not limited to:
1. Tax withholding procedures
2. Preparation and submission of tax-related declarations and reports
3. Payroll reporting procedures
4. Employee transfer and payroll-related tax filings
5. Special tax collection application procedures
6. Retirement allowance and payment reporting procedures
7. Retirement income declaration procedures
8. Asset accumulation savings and pension savings administration
9. Health insurance, employee pension, and corporate pension procedures
10. National Pension Category III insured person procedures
11. Health insurance, pension, and benefit claim procedures
12. Employment insurance and workers’ compensation procedures
13. Employment insurance and workers’ compensation claim procedures
7. Provision of Specific Personal Information
We do not provide specific personal information to third parties except where required or permitted by applicable laws and regulations.
8. Security Management Measures
We implement appropriate organizational, technical, and administrative safeguards to protect personal information and specific personal information from unauthorized access, disclosure, loss, destruction, or alteration.
We also provide appropriate supervision and guidance to employees, contractors, and subcontractors who handle such information.
In addition, we have established separate Internal Rules for the Secure Management of Personal Information and Specific Personal Information.
9. Internal Management Structure
We appoint responsible personnel for the management of personal information and specific personal information and continuously improve our internal systems to ensure an effective and secure information management framework.